Job Vacancy Executive Secretary PT JAC Indonesia December 2010

JAC Outsourcing Indonesia; we are Leading & Reputable Outsourcing Service Agency. We provide employee outsourcing, management contract service, business process outsourcing and payroll service for our clients.
Currently we are looking for qualified candidates for our client, as:

Executive Secretary (Senior Secretary)
IDR 10000000 - 15000000
(Jakarta Raya)

Responsibilities:
1. Assist the President Director for daily secretarial duties including:

• Arranging travelling itinerary & business trip i.e: air ticket, accommodation and driver arrangement in coordination with Travel & Admin. Officer and GA Officer under supervision by GA Manager. (Ref: BOD Travelling Arrangement Decree).
• Preparing travelling documents of Business Travelling Assignment (BTA) and Settlement of Business Travelling Assignment (SBTA).
• Correspondence, communication with internal & external parties, arranging appointments.
• Making golf reservations for President Director at company’s golf clubs.

2. Administers monthly BOD Meetings, assists BOD members for such official meetings and runs a role as BOD Secretariat including prepares minutes of meeting, approval legalization, and other related administration works including issuing BOD Decree & official Announcements, in coordination with Legal Superintendent and HRD team.

3. Information gathering for management report for the preliminary BOD Meeting and monthly BOD Meeting in coordination with Legal Superintendent.

4. Coordinate with GA Manager for the social activities and protocol for BOD members.

5. Administers the Annual Shareholders Meeting, including;

• Coordinating with hotel for accommodation and meeting room reservation & arrangement, in coordination with General Affairs Manager and Legal Superintendent.
• Assisting in the drafting of Shareholders Report, in coordination with BOD members and Legal Superintendents, prior producing shareholders report booklet.
• Arranging friendly golf gathering a day after Shareholders Meeting for Shareholders, Board of Commissioners and Board of Directors.

Requirements:

• Candidate must possess at least a Diploma, Bachelor's Degree, any field.
• Female, min. 30 - 35 years old
• Required language(s): English is a MUST (both oral & written)
• At least 5 year(s) of working experience in the related field is required for this position.
• Preferably Senior Staffs specializing in Secretarial/Executive & Personal Assistant or equivalent.
• Friendly, ready for work underpressure, helpful, tidy and good secretary
• Willing to work under outsource contract for 6 months
• Full-Time and Temporary position available.

We treat our candidate resumes in a professional manner and strictly confidential, as our code of ethic. If you meet the above requirements and interested with the position, please email in MS Word format or send your CV to:

PT JAC Indonesia
Menara Cakrawala (Skyline Building) - 19th Floor
Jl. MH. Thamrin No. 9 - Jakarta 10340
Telp: (021) 315 9504 / 06

Email:
hendra@jac-recruitment.co.id